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Why Use Choicemail?

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Because it works.

Spam now accounts for about two-thirds of all email. It costs most email users at least 15 minutes a day. Research shows that spam costs companies $400-800 per mailbox every year. And these costs are growing.

Permission-based email management is the only thing that actually solves, or ever will solve, the spam problem. (To learn more, read our whitepaper.) It is 100% effective, and ChoiceMail makes it available to you now.

With ChoiceMail, you will never get another piece of unwanted email because a message can reach your inbox in one of only four ways:

  • It is from someone on your whitelist
  • It is from a new sender whose registration request you accepted
  • It matches a permission rule you created
  • It is from a domain that is on your accepted domain list.
  • You approved it manually

In short, if an email is in your box, it’s because you want it there. ChoiceMail transfers the burden of dealing with email messages from people you don't know back to where they belong– the senders. Learn more and get your FREE trial for home or business!

Why ChoiceMail
Manual configuration and multiple email accounts in ChoiceMail

Solution To see how to configure ChoiceMail and/or your email application manually, particularly when you have multiple email accounts, it is necessary to have a basic understanding of the email receiving process and the information needed for an email program to retrieve mail from ChoiceMail.

In general, when an email program retrieves messages from the POP3 server at your ISP, it connects to the server, and sends the required username and password to the server. The email program can then retrieve all the email messages associated with that username and that is the key point. All email messages on a POP3 server are associated with a single username.

Now, when you configure ChoiceMail One to retrieve messages from a POP3 server, you provide it with the name of the POP3 server, and the username/password for that server. ChoiceMail then downloads all the messages and stores it in a local mailbox folder. If you have multiple POP3 accounts, then ChoiceMail retrieves the messages for each one of those accounts, using the appropriate POP3 server, username and password.

So from where does your email program get the messages? Well, from the perspective of your email program, ChoiceMail One is your ISP, even though it is running on your own computer. To retrieve mail from your "ISP", your email program has to specifiy a POP3 server, username and password.

Now, the server name you use is called localhost which is in fact just a synonym for the IP address 127.0.0.1 which always means your own computer. Indeed, it is sometimes better to insert the actual IP address 127.0.0.1 rather than using the synonym, mainly because other programs can cause the value of that synonym to change.

The basic username you need is displayed on the titlebar of your ChoiceMail One program. Depending on how you originally configured ChoiceMail, that username will typically be the same as the username of the first email account that is being protected. It is normally a single sequence of characters, but it could also look like a complete email address.

So, let's suppose that you have looked at the titlebar of ChoiceMail One and you have determined that your ChoiceMail One username is abcd and your ChoiceMail One password is xyz (note that you can change your ChoiceMail password at any time by clicking on Options | Configuration | General, but if you do so, you will have to update the passwords on all accounts in your email program as well).

So if you have a single account in your email program where the POP3 server is localhost, the username is abcd, and the password is xyz, your email program will be able to retrieve all the mail being held by ChoiceMail One, regardless of from which original account the mail was originally retrieved.

Now lets suppose that ChoiceMail One normally retrieves email from two different POP3 accounts, also known as mailboxes, one associated with the email address This e-mail address is being protected from spambots. You need JavaScript enabled to view it and the other with This e-mail address is being protected from spambots. You need JavaScript enabled to view it .

You can then configure your email program with multiple accounts such each account in your email program retrieves only mail from a single POP3 account (mailbox) in ChoiceMail.

To do this, the notion of your ChoiceMail One username is extended to refer to a particular email account. Using the example above, you would now create two separate email accounts in your email program.

Account 1:
username: abcd/ This e-mail address is being protected from spambots. You need JavaScript enabled to view it
password: xyz
POP3 server: localhost


Account 2:
username: abcd/ This e-mail address is being protected from spambots. You need JavaScript enabled to view it
password: xyz
POP3 server: localhost

Note the format of the username - it consists of your ChoiceMail username (as displayed in the titlebar) followed by a '/' followed by an email address.

In this scenario, if you just checked your mail for account #1, your email program would pull in only approved messages from ChoiceMail One that were originally sent to a@b.c and messages for This e-mail address is being protected from spambots. You need JavaScript enabled to view it would remain inside ChoiceMail until you check your account #2

If your email program checks both accounts (the normal operation), then the email from each account will be retrieved as expected.

So in general, you should have an email account configured in your email program for every email account that is defined as a POP3 source in ChoiceMail. If you do not do this, messages sent to such an address will get stuck in ChoiceMail because there is no corresponding email account in your email program for those messages. Indeed this is the most common reason why mail appears to get stuck in ChoiceMail and cannot be retrieved.

You also need to pay attention to the PORT settings. Normally, ports 110 and 25 are used for receiving (POP3) and sending (SMTP) mail respectively. However, if ChoiceMail detects that either or both of the default ports are in use by other applications, it will change the ports that it uses to listen for your email program to connect. The ports that ChoiceMail are using can be found by clicking on Options | Configuration | Advanced).

Make sure that the port values displayed here match the port values associated with the respective servers in your email account settings.


 

What our users say:

after [installing] ChoiceMail One, zero, zilch, zip, not a single piece of spam.

Mary M.

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ChoiceMail Awards and Reviews

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