Message Customization
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Message Customization  
 
You can customize the messages that ChoiceMail sends to unknown senders using the Messages customization tab.  
 
message-customization  
 
Select which message you want to change – the Registration Request message or the Acceptance message – by clicking the down arrow and selecting the message type from the drop-down list.  
 
Registration Request Message  
 
The Registration Request message is the first message that an unknown sender will see. You can use one of the messages that come with ChoiceMail One, or you can make up your own message. You must include either your email address or your real name, so the sender knows who is requesting him/her to register. But you can customize as much of the message as you like.  
·Click the New button to create a new message. In the Add Identity Query Message dialog, give your new message a name and click OK.  
 
·Type the Registration Request message you want to use in the right-hand pane of the Messages window.  
 
Inserting Codes Into Your Message  
 
You can insert codes in your message that ChoiceMail One will replace with values, such as your email address or a URL.  
·Position the cursor where you want the code, click the Codes button, and select the code to insert from the list of available codes. You can also just type the actual code into your message, if you prefer.  
codes-popup  
 
%e   Inserts your email address into the new message at this point.  
%[ ]%   Inserts the ChoiceMail One Registration URL and the text of the link to the Registration URL. The sender will be required to register using the ChoiceMail One default Registration URL. ChoiceMail One displays a dialog in which you must type the text for the link to the Registration URL.  
 
   reg-link-text-dlg  
 
For example, the default Registration Request message uses the following text for the Registration URL: Click here to verify your identity.  
 
%d   Inserts the number of days before the sender's message will be deleted. This number is taken from the General preference you've set. (See page 88 for details.) Use this code to include a warning that emails from unregistered senders will be deleted after a certain number of days.  
%s   Inserts the sender's email address into the new message at this point.  
%S   Inserts the subject line of the sender's original email into the new message at this point.  
%{ }%   Inserts a URL into the new message at this point, if you want to use your own authentication mechanism rather than the ChoiceMail One registration URL. ChoiceMail One displays a dialog in which you must type the URL (e.g., http://www.digiportal.com) and the text for the link to the URL (e.g., Click here for confirmation).  
 
   plain-yrl-add-dlg  
 
In this case, ChoiceMail One will not include the registration URL in the registration email it returns to new senders, and you must provide your own method for new senders to contact you for permission. DigiPortal Software cannot provide technical support or otherwise help you create your own authentication scheme.  
 
·Click the Show preview button to open a Message Preview window to see what the edited message looks like.  
·Click the Reset to default button to remove your edits and return to the default message.  
 
When you've finished creating your message, select it to have ChoiceMail use it as the Registration Request message.  
Select a message name and click the Rename button to assign it a different name.  
Select a message name and click the Delete button to remove it from the message list.  
 
Importing Registration Request Messages  
 
You can import Registration Request messages you've created using another version of ChoiceMail One. Click the Import button and browse to the XML query to import. Click the Open button.  
 
import-reg-messages  
 
Acceptance Message  
 
Once you approve a sender who has registered, ChoiceMail One sends an acknowledgement, along with mandatory references to the previous emails they sent you. You can edit the text of the acceptance message to suit your taste.  
 
Click the Show preview button to open a Message Preview window to see what the edited message looks like. Click the Reset to default button to remove your edits and return to the default message.  
 
Hiding Your Email Address  
 
You can also hide your real email address when ChoiceMail One sends out a registration message.  
You might want to hide your real email address to:  
·prevent your real email address from being validated as "live" by spammers  
·reduce the number of bounce-back messages that must be processed  
·prevent a potential spam trick where a spammer could recognize that a challenge were coming and simply respond with a new spam using a new fake From address, thereby attempting to fill up your POP3 inbox  
 
To hide your email address, select the Hide my email address checkbox. ChoiceMail One displays the Change Display Name dialog – type your name or any other identifying information that you'd like the sender to see in the FROM address of the challenge message.  
 
hide-email-address-name  
 
Note: It's important that you enter something that identifies you, which will be included in the registration email. Otherwise, legitimate senders will not be able to tell who is sending the registration request.  
 
ChoiceMail will send the registration request with your name in the message rather than your real email address.  
Notice how the From: information changes from "recipient email address"  
 
reg-msg1  
to the actual name you supplied:  
reg-msg2  
 
 
ChoiceMail uses a donotreply@choicemailone.com address, which doesn't exist, and uses your real name in the email instead of your email address. Throughout the entire registration process, the unknown sender never sees your email address, just your name  
 
IMPORTANT: Some ISPs will not allow you to hide your email address using this method. Please test the feature after you enable it to make sure your registration requests are being sent out.