Permission Management
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Permission Rules  
 
cmoclip85  
 
ChoiceMail lets you create rules that the program will use to make decisions about new emails automatically.  
 
ChoiceMail also has some built-in rules based on common programming techniques used by spammers. Incoming email messages are processed against any email rules stored in the system to determine their fate. When an incoming message (including the sender information) doesn't match any email rule, then ChoiceMail sends a registration request back to the sender.  
 
See also: Default permission rules  
 
Note that in most cases you don't need to create explicit permissions. If you've imported your existing contacts or address book into ChoiceMail, you've already preapproved all these senders. If you've also enabled ChoiceMail's ability to preapprove all email addresses to which you send an email (this option is set by default), then you can just leave it to ChoiceMail to manage unknown senders without your having to do anything.  
 
On the other hand, you may want to add some explicit permissions to cover some special circumstances. For example, if you decide that any email coming from the domain 'junk.com' is unwanted email, you can add a rule that silently deletes incoming email from any sender from that domain. The only benefit of doing so is to stop ChoiceMail from sending registration requests to such senders (who are probably bogus anyway). ChoiceMail will automatically delete any registration requests that get bounced back to you.  
 
You can choose to add a rule so that all incoming email messages containing a signature unique to your organization are automatically accepted, so that even if a sender from that organization is not already on your preapproved list, the messages will get through. Remember that you can manually preapprove an email address or domain in advance if you're expecting a message from someone new and don't want them to go through the registration process. You can also accept messages that have specific words or phrases in them.  
 
Use the Accepted Domains feature with care. In general we do not recommend that you use this feature for well-known domains or even for your own domain. Spammers can easily fake a domain name and will often use well-known domain names in an attempt to get you to look at a message.  
If you have a business or hobby about which you exchange email messages with strangers, you can create a permission rule to always accept messages that contain a specific word or phrase, such as quilts and quilting, or gardens, gardening, landscape design, etc. Alternatively, you can just use a virtual email address. You can also block a specific IP (Internet Protocol) address or an IP range, if you know that spammers are sending messages from that address. DigiPortal Software has identified a set of IP regions that are known to send spam, and you can add additional addresses when you examine a message in the Safe Message Preview window.  
 
Accepted and Rejected Domains