You can customize the messages that ChoiceMail One sends
to unknown senders using the Messages customization tab.
Select which message you want to change – the Registration
Request message or the Acceptance message – by clicking
the down arrow and selecting the message type from the drop-down
list.
Registration Request Message
The Registration Request message is the first message that
an unknown sender will see. You can use one of the messages
that come with ChoiceMail One, or you can make up your own
message. We strongly recommend that
you do not include any
personal information (such
as your full name, address or phone number) in these messages. You
should however include enough information so that the sender
can recognize to whom he or she is trying to send a message.
Click the New button to create
a new message. In the Add Identity Query Message dialog,
give your new message a name
and click OK.
Type the Registration Request message you want to use in
the right-hand pane of the Messages window.
Inserting Codes Into Your Message
You can insert codes in your message that ChoiceMail One
will replace with values, such as your email address or a
URL. Position the cursor where you want the code, click the
Codes button, and select the code to insert from the list
of available codes. You can also just type the actual code
into your message, if you prefer.
- %e Inserts your email address into
the new message at this point.
- %[ ]% Inserts
the ChoiceMail One Registration URL and the text of the
link to the Registration URL. The sender
will be required
to register using the ChoiceMail One default Registration
URL. ChoiceMail One pops up a dialog in which you
must type the
text for the link to the Registration URL.
For example, the default Registration Request message
uses the following text for the Registration URL: Click
here to verify your identity.
- %d Inserts the number of days before
the sender’s message
will be deleted. This number is taken from the General Preference
you’ve set. (See page 6064 for details.) Use this
code if you want to include a warning that emails from unregistered
senders will be deleted after a certain number of days.
- %s Inserts the sender’s email
address into the new message at this point.
- %S Inserts the subject line of the
sender’s original
email into the new message at this point.
- %{ }% Inserts a URL into the new
message at this point, if you want to use your own authentication
mechanism rather than
the ChoiceMail One registration URL. ChoiceMail
One pops up a dialog in which you must type the URL (e.g.,
http://www.digiportal.com)
and the text for the link to the URL (e.g., Click
here for confirmation).
In this case, ChoiceMail One will not include
the registration URL in the registration email
it returns to new senders,
and you must provide your own method for new senders to contact
you for permission. If you do decide to use your own authentication,
make sure you
edit the outgoing message accordingly so that
it does not refer to the registration link anymore as you
will confuse your senders.
DigiPortal Software cannot provide technical
support or otherwise help you create your own authentication
scheme.
Click the Show
preview button to open
a Message Preview window to see what the edited message looks
like. Click the Reset to default button to remove your edits
and return to the default message.
When you’ve finished creating your message, select it
to have ChoiceMail One use it as the Registration Request message.
Select a message name and click the Rename button to assign
it a different name. Select a message name and click the Delete
button to remove it from the message list.
Hiding Your Email Address
You can also hide your real email address when ChoiceMail One
sends out a registration message. You might want to hide
your real email address to:
-
prevent your real email address from being validated as “live” by
spammers
- reduce the number of bounce-back messages that need to
be processed
- prevent a potential spam trick where a spammer
could recognize that a challenge were coming and simply respond
with a new
spam using a new fake From address, thereby attempting
to fill up your POP3 inbox
To hide your email address, select the Hide my email address
checkbox. ChoiceMail One displays the Change Display Name
dialog – type
in your name or any other identifying information that you’d
like the sender to see in the FROM address of the challenge
message.
ChoiceMail One
will send the registration request with your name in the
message rather than your real email address. Notice how the
From: information changes from “recipient email address”
to the actual name you supplied:
ChoiceMail One uses a donotreply@choicemailone.com address,
which doesn’t exist, and fills your real name in the
email instead of your email address. Throughout the entire
registration process, the unknown sender never sees your
email address, just your name.
Acceptance Message
Once you approve a sender who has registered, ChoiceMail One sends an acknowledgement,
along with mandatory references to the previous emails they sent you. You can
edit the text of the acceptance message to suit your taste.
Click the Show preview button to open a Message Preview window to see what the
edited message looks like. Click the Reset to default button to remove your edits
and return to the default message.
See also
General
settings
POP3 account configuration
Aliases
Messages customization
Away responder customization
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